Important steps prior to your arrival on campus:
1. Administrative. Email your faculty mentor and your department/lab administrator of your arrival date, and setup an appointment to meet them upon arrival. Contact your department administrator to find out whether your appointment has been fully processed. Please note that this process may take between 5-10 business days.
2. For Non-U.S. Citizens:
- Visa. Please register at the Harvard International Office in the Smith Center 864, 1350 Massachusetts Avenue.
- Tax compliance. To find out about your tax liabilities, contact the Nonresident Alien Tax Compliance Office at 1033 Massachusetts Avenue, 2nd Floor (corner of Massachusetts Avenue and Trowbridge Street). This is about halfway between Harvard Square and Central Square. Please bring your passport and Visa documents with you. At that time, they will determine whether you are eligible for a tax treaty.
- Social Security Card. If you do not already have a social security card, you must apply for one once you have been in the U.S. for 10 days. Click here for more information on the process.
- Other useful documents: A Massachusetts id card, or a driving license.
3. Housing. Please consult the Housing section on this site.
4. HUId. Once your appointment is fully processed, you may pick up your Harvard ID card at the Harvard ID Office (Smith Center, 1350 Massachusetts Avenue, 8th Floor, Room 807). Bring a photo ID with you when you go.
5. HarvardKey. To access many Harvard systems, you will need a HarvardKey login, which replaces the former Harvard PIN. Please consult the HarvardKey website for information about how to secure your login.
6. Email account. Once you have your HUID and HarvardKey login, you can set up your email account.
7. Harvard Directory. If you would like to be listed on Harvard’s on-line directory, you can submit this yourself by going to http://directory.fas.harvard.edu and clicking on the upper right-hand red tab “Update my official information,” scroll down to Directory Privacy Options and for Item 2, choose Option 5. Be sure to hit the “Submit” button. This screen is also where you can review your information to ensure it is correct.
8. Benefits. If you are eligible for benefits, you MUST sign up for benefits within 30 days of your start date. The University’s Benefits Office will send a benefits package explaining all of the options available to benefits-eligible postdocs through the US Postal Service within 4 days of the postdoc being entered into the PeopleSoft system.
IMPORTANT NOTE: The Benefits Office does not issue the benefits packages in person. If you have not received the benefits information in the mail after a couple of weeks from arrival, call the Benefits Office at (617) 496-4001. For more information on benefits, please see the Benefits section of this website.
9. Additional Resources:
- National Postdoctoral Association Survival Guide
- Child Care and Worklife Programs
- Living in Cambridge.